Services

Vector is the next evolution in fund administration.

At Vector, we believe people are essential to successful fund operations, and our software is designed to create efficiencies – not replace the experienced professionals who keep things afloat.

We are the only administrator that offers both high-touch, relationship-based service and purpose-built software designed for the industry. Our focus on retention and workflow engineering through our proprietary technology provides our clients access to high caliber staff, even better white-glove services, and intuitive technology and reporting.

Our offerings include:

FUND LAUNCH SUPPORT

  • High-level review of your draft governing and subscription documents and provide operational guidance pertaining to key fund terms and accounting and administration mechanics.
  • Service provider recommendations and introductions (e.g. tax, audit, banking, legal, etc.) as needed
  • Assistance with the digitized subscription process, as applicable, for your investors
  • Preparation of first capital call

FUND ACCOUNTING & REPORTING

 
  • Maintenance of accounting records, including general ledger and trial balance
  • Quarterly and or Annual Reporting – We produce and disseminate quarterly and or annual fund financial statements, including a statement of assets, liabilities, and partners’ capital (balance sheet); statement of operations (income statement); statement of changes in partners’ capital and the schedule of investments
  • Calculate carried interest and partner allocations 
  • Calculate gross and net performance metrics (e.g. IRR, TVPI, DPI, etc.)
  • Prepare the schedule of investments, schedule of realized gain (loss) statements, and statement of changes in partner’s capital

CAPITAL CALLS & DISTRIBUTIONS

  • Preparation of capital call and distribution calculations and allocations (including GP carry)
  • Production and dissemination of capital call & distribution notices
  • Reconciliation & tracking of receipts and disbursements
  • Outreach to investors as needed to facilitate collection
  • Collaboration with distribution agents for in-kind distributions (as applicable)
  • Setup of outgoing wires for your team’s approval (as requested)
  • Liaise with third-party tax team as needed

FUND OPERATIONAL SUPPORT

  • Facilitate and track any expense payments
  • Set up wires for approval
  • Assistance with investment process, including tracking necessary information on investments, setting up investment wires for approval, and tracking valuations
  • Manage relationships with third-party service providers

INVESTOR REPORTING & LP PORTAL

  • Management of an LP portal – a repository for fund-related documents such as legal documents, fund financials, capital account statements, tax documents, annual meeting slides, etc.
  • Collection and maintenance of investor contact information
  • Interact with investors on your behalf to address questions related to fund operations or accounting

TAX & AUDIT PROCESS MANAGEMENT

  • Management of audit process (if applicable) – We provide third-party audit team with necessary information (supporting documents and books) to perform an audit and work with third-party audit team to answer any questions
  • Preparation of footnotes 
  • Management of tax process – We provide third-party tax team with necessary information to prepare tax returns and K-1s, and work with third-party tax team to answer any questions
  • High-level review of K-1s and distribution to investors utilizing our investor portal

GENERAL PARTNER SUPPORT

  • Maintenance of General Partner accounting records, including general ledger and trial balance
  • Facilitate and track any expense payments & set up wires for approval
  • Prepare annual financial statement (if applicable), including a balance sheet & income statement
  • Management of tax process – We provide third-party tax team with all necessary information (supporting documents and books) to prepare tax returns and K-1s and work with them to answer any questions

ANTI-MONEY LAUNDERING (AML) SCREENING

  • Access to AML/KYC Policy Templates
  • Monitoring of investors against sanctions lists, watchlists, PEPs, and adverse media sources (ad hoc, ongoing, or annual)
  • Follow-up with investors as needed to collect required information 
  • Consultation with clients regarding actual and potential flags

Learn More About Vector

Molly Yakubian

Chief Operating Officer

Based in Boston, Molly has spent her career in the alternative investment industry, both as a consultant advising fund managers on regulatory compliance matters, and in business development roles working with managers to solve challenges related to compliance, technology, performance, ESG, cybersecurity and risk, and back office outsourcing. Molly graduated from the University of Massachusetts with a bachelor’s degree in finance and is a CAIA Level II candidate.

Having worked both in-house at a private equity shop, as well as in consultative roles with hundreds of managers across a wide spectrum of industry challenges, Molly developed a passion for problem-solving, a commitment to enablement, and ambition for creating synergies between fund managers and service providers.

When not working, Molly spends her time with her two young children, and their family rescue dog, Lani, whom she loves to take for trail runs.

Matthew Wheeler

Founder & CEO

Matt is an alternative investment industry veteran with a passion for helping others – whether it’s assisting fund managers operate their funds, investors track their investments, team members develop their careers or service providers expand their practice. Matt and his team are working hard to build an industry-leading technology solution that brings these parties together.

An Ontario, Canada native, Matt graduated from the University of Western Ontario with a degree in business. He went on to earn the CPA designation before spending time in the Cayman Islands auditing alternative investment funds. Prior to starting Vector AIS (Alternative Investment Services), Matt was a director in the San Francisco office of a premier closed-end fund administrator where he led teams administering various investment strategies, including some of the biggest names in the venture capital industry.

Matt is obsessed with efficiency and enjoys designing elegant solutions to complex problems. He is an adventure seeker who loves hitting the slopes and single-track bike trails. He’s also into adventure travel, including jungle hiking and street food tours. In his down time, he likes to cook or read a book. Matt is currently based out of San Francisco.