Vector is the next evolution in fund administration.
At Vector, we believe people are essential to successful fund operations, and our software is designed to create efficiencies – not replace the experienced professionals who keep things afloat.
We are the only administrator that offers both high-touch, relationship-based service and purpose-built software designed for the industry. Our focus on retention and workflow engineering through our proprietary technology provides our clients access to high caliber staff, even better white-glove services, and intuitive technology and reporting.
Our offerings include:
Fund Launch Support
FUND LAUNCH SUPPORT
- High-level review of your draft governing and subscription documents and provide operational guidance pertaining to key fund terms and accounting and administration mechanics.
- Service provider recommendations and introductions (e.g. tax, audit, banking, legal, etc.) as needed
- Assistance with the digitized subscription process, as applicable, for your investors
- Preparation of first capital call
Fund Accounting & Reporting
FUND ACCOUNTING & REPORTING
- Maintenance of accounting records, including general ledger and trial balance
- Quarterly and or Annual Reporting – We produce and disseminate quarterly and or annual fund financial statements, including a statement of assets, liabilities, and partners’ capital (balance sheet); statement of operations (income statement); statement of changes in partners’ capital and the schedule of investments
- Calculate carried interest and partner allocations
- Calculate gross and net performance metrics (e.g. IRR, TVPI, DPI, etc.)
- Prepare the schedule of investments, schedule of realized gain (loss) statements, and statement of changes in partner’s capital
Capital Calls & Distributions
CAPITAL CALLS & DISTRIBUTIONS
- Preparation of capital call and distribution calculations and allocations (including GP carry)
- Production and dissemination of capital call & distribution notices
- Reconciliation & tracking of receipts and disbursements
- Outreach to investors as needed to facilitate collection
- Collaboration with distribution agents for in-kind distributions (as applicable)
- Setup of outgoing wires for your team’s approval (as requested)
- Liaise with third-party tax team as needed
Fund Operational Support
FUND OPERATIONAL SUPPORT
- Facilitate and track any expense payments
- Set up wires for approval
- Assistance with investment process, including tracking necessary information on investments, setting up investment wires for approval, and tracking valuations
- Manage relationships with third-party service providers
Investor Reporting & LP Portal
INVESTOR REPORTING & LP PORTAL
- Management of an LP portal – a repository for fund-related documents such as legal documents, fund financials, capital account statements, tax documents, annual meeting slides, etc.
- Collection and maintenance of investor contact information
- Interact with investors on your behalf to address questions related to fund operations or accounting
Tax Audit & Process Management
TAX & AUDIT PROCESS MANAGEMENT
- Management of audit process (if applicable) – We provide third-party audit team with necessary information (supporting documents and books) to perform an audit and work with third-party audit team to answer any questions
- Preparation of footnotes
- Management of tax process – We provide third-party tax team with necessary information to prepare tax returns and K-1s, and work with third-party tax team to answer any questions
- High-level review of K-1s and distribution to investors utilizing our investor portal
General Partner Support
GENERAL PARTNER SUPPORT
- Maintenance of General Partner accounting records, including general ledger and trial balance
- Facilitate and track any expense payments & set up wires for approval
- Prepare annual financial statement (if applicable), including a balance sheet & income statement
- Management of tax process – We provide third-party tax team with all necessary information (supporting documents and books) to prepare tax returns and K-1s and work with them to answer any questions
Anti-Money Laundering (AML) Screening
ANTI-MONEY LAUNDERING (AML) SCREENING
- Access to AML/KYC Policy Templates
- Monitoring of investors against sanctions lists, watchlists, PEPs, and adverse media sources (ad hoc, ongoing, or annual)
- Follow-up with investors as needed to collect required information
- Consultation with clients regarding actual and potential flags
Management Company Support
Management Company Support:
- Maintaining accounting records for Management Company entity
- Management the accounts payable process
- Recording and reconciling credit card transactions and expenses
- Reconciling intercompany expense activity
- Ongoing communication with the Vector fund team
- Payroll coordination with providers such as Gusto, OnPay, TriNet, QuickBooks Online
- Preparation of monthly/quarterly financial statement package
- Preparing 1099s on an annual basis
- Management of tax process – We provide third-party tax team with all necessary information (supporting documents and books) to prepare tax returns and K-1s and work with them to answer any questions
- Assisting with cash forecasting and budgeting as needed
- Coordinating the technology platforms for all functions listed
